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Tradeshow Movers in Olympia

Moving for the First Time?

A tradeshow move involves transporting your booth materials, like displays, signage, electronics, and promotional items, to and from the trade show venue. Tradeshow logistics require precise timing, careful handling of electronics, and coordination with the venue for drop-off and pickup. Whether it’s your first show or you’ve done hundreds of trade shows, partnering with a professional mover ensures everything arrives safely, on time, and ready for setup.

Looking for reliable tradeshow movers in Olympia? A&E Relocations specializes in professional tradeshow transportation and logistics services throughout Washington State. Our experienced team safely moves booth displays, electronics, and promotional materials to convention centers and trade venues across the Pacific Northwest. With over [est_year] of moving expertise, our trained and background-checked moving crews deliver your tradeshow materials on time, every time. Get a no-obligation moving quote today, and discover why Olympia businesses trust A&E for stress-free tradeshow moves.

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3.6

Based on 45 reviews

Denise Engeland 1747255770

Great experience and service! Everyone was so easy to work with and very responsive! Thank you, Phil, Tiana, George, Al, and Aarron! I would absolutely use them again and recommend to others! ❤️

Scott Haase 1746131687

⭐️⭐️⭐️⭐️⭐️I’ve personally used A&E Relocation twice—once for my move to Kona and again when I relocated back to Olympia—and both experiences were outstanding. Phil and his team are top-notch! Every mover was professional, friendly, and truly white glove in their service. As a real estate agent, I’ve also referred several clients to A&E, and they've all had glowing feedback. Phil is a pleasure to work with, and I wouldn’t... hesitate to use A&E again or recommend them to anyone needing reliable, high-quality relocation services!read more

Marc Bretz 1740228679

A&E Relocation just got a 100% accuracy on an inventory for our account. Nice job team! We highly recommend these guys. Marc

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Olympia Tradeshow Moving Services

Expert Packing

Expert Packing

A&E provides expert packing for trade show materials, utilizing custom crating, protective wrap, and moving blankets, along with itemized labeling, to ensure every piece of your display arrives safely and is ready for display.

Satellite Tracking

Satellite Tracking

With real-time satellite tracking, A&E provides you with complete visibility into your shipment's location and status, ensuring you always know where your materials are.

Electronics Transport

Electronics Transport

We specialize in handling high-value electronics with care, from LED displays to electronic demo equipment and everything in between. A&E utilizes air-ride trucks and specialized packing materials to keep your items safe during transit.

Storage Solutions

Storage Solutions

Do you need to store your exhibit between shows? A&E offers short- and long-term storage in secure, climate-controlled facilities with easy access when you're ready to move again.

Last-Minute Moving

A&E offers expedited tradeshow moving services for last-minute bookings and urgent deliveries. If your last-minute timeline fits in our schedule, we ensure your materials arrive when you need them most.

Air-Ride Transportation

Air-Ride Transportation

We use air-ride trucks to ensure your displays and electronics are transported safely and securely. This way, your items arrive in pristine condition.

What to Expect During Your Tradeshow Move

At A&E Relocations, we make tradeshow transportation simple, reliable, and stress-free. Here’s how the process typically works:

  1. Pre-Move Planning – We review your event details, deadlines, and exhibitor kit to properly plan for the move, while adhering to the venue’s requirements.
  2. Packing and Prep – We offer secure packing and custom crating for electronics, signage, and displays.
  3. Scheduled Pickup – Our team arrives on time, loads with care, and ensures everything is labeled and ready.
  4. Transport to Venue – Your shipment travels in clean, air-ride trucks and arrives on schedule.
  5. Delivery and Drop-Off – We deliver directly to your booth space and can assist with setup if needed.
  6. Post-Event Service – After the show, we return to pick up and deliver the shipment to your business or storage until your next event.

Why Choose A&E Relocations for Your Tradeshow Move?

With over a century of experience and a track record built on professionalism, A&E Relocations is the trusted choice for tradeshow exhibitors across the Pacific Northwest. We combine specialized moving expertise with nationally recognized credentials to ensure your materials arrive safely, on time, and in show-ready condition.

  • ✅ Trusted Since 1898
  • ✅ Certified Pro Mover by the American Trucking Association (ATA)
  • ✅ Member of the Washington Movers Conference
  • ✅ Official Agent of Mayflower Transit
  • ✅ Fully Licensed and Insured
  • ✅ Specialized Handling for Tradeshow Booths and Electronics
  • ✅ On-Time Delivery with Venue and Exhibitor Coordination
  • ✅ Secure Packing, Crating, and Short-Term Storage Options
  • ✅ Regional Expertise with Nationwide Reach

Olympia Tradeshow Moving FAQs

Yes. We coordinate directly with event venues, convention centers, and exhibit halls to ensure your booth materials are delivered on time and to the right location. Whether it’s a local expo in Olympia or a regional show throughout the Pacific Northwest, we coordinate with venue staff to meet exhibitor requirements, access windows, and dock protocols. 

“We’ve handled everything from single-table setups to multi-section booths with delicate AV equipment. Our experienced crews will take care of it,” says Office Manager Kira McIntire.

A&E has been a trusted mover serving the greater Olympia area since 1898. As a member of the Washington Movers Conference, we’ve been trusted by exhibitors for decades to manage time-critical tradeshow moves with accuracy. Our team is trained to move a wide range of booth materials, including modular exhibits, kiosks, LED walls, and demo stations. We’ve worked across industries and understand the urgency and precision that trade shows require.

“We make sure nothing is left to chance—from docking timeslots to booth drop-off. Our team understands the ins and outs of tradeshow logistics,” says Kira McIntire, Office Manager of A&E Relocation Services.

A&E specializes in moving sensitive electronic equipment and delicate branded displays. We use anti-static padding, custom packaging, air-ride trucks, and liftgate service to ensure smooth handling from origin to show floor. “When transporting event displays, the right packing materials are necessary,” states Essex Banners. 

A&E Relocation Services utilizes high-quality packing materials specifically designed for display equipment, including cylinder containers for banners and other display items. Every shipment is treated with care, whether it’s a high-resolution screen or a one-of-a-kind display structure.

“Every tradeshow item—whether a banner tube, LED monitor, or branded kiosk—is treated as time-sensitive and fragile. Protection begins the moment we start packing and continues throughout the entirety of the move,” says Office Manager Kira McIntire.

This is one of the most important parts of a trade show move. “Make sure carriers understand trade show logistics like check-in times and marshaling yard locations so they can plan their routes efficiently,” recommends Modern Event Rental. 

At A&E Relocation Services, we work directly from show schedules and exhibitor kits to plan your move-in and move-out around assigned time slots. Our dispatch and logistics teams coordinate every detail. This way, your booth arrives exactly when needed, so you will not be faced with late fees or missed setup windows. In addition, we offer flexible pickup and delivery options to accommodate your team’s travel schedule and the venue’s docking availability.

“Our process is built around your timeline, not ours. We’re used to working inside tight windows and adapting on the fly,” says Kira McIntire, A&E Office Manager.

Yes. We offer expert packing and crating for both single-event and multi-city show circuits. If you need reusable crates, heavy-duty custom pallets, or secure containers for fragile materials, we can build and label them to match your inventory, making reassembly easier at future events. “If it needs to be crated, cushioned, or custom-wrapped—we’ve got it covered. Our goal is to protect your brand as much as your booth,” says Office Manager Kira McIntire.

We provide secure storage options for exhibitors between shows. Whether you need short-term holding between back-to-back events or long-term booth warehousing, your materials are kept in our monitored facility. 

“Our long- and short-term storage solutions are designed to fit your tradeshow schedule. Materials are kept in our secure 98,000 sq ft warehouse and made available for delivery based on your specific event calendar,” says Kira McIntire, Office Manager of A&E Relocation Services.

While we take every precaution to protect your materials, we also offer various insurance and valuation plans to provide added peace of mind. These coverage options include:

Limited Liability Coverage is included at no additional cost. This plan offers basic protection based on weight ($0.72 per pound per item), regardless of the item’s actual value.

Full Value Protection is available for purchase and provides broader coverage. “Under Full Value Protection, your mover is responsible for the replacement value of lost or damaged goods in your entire shipment,” states the Federal Motor Carrier Safety Administration.

Items of Extraordinary Value Declaration also comes at an additional cost. This plan is specifically for items with a value of $100 per pound or more, as they are not covered in the Full Value Protection Plan. If you purchase this plan and list the items you’d like covered on this declaration, your moving company will be responsible for replacing, repairing, or reimbursing you for the full market value of the item should it get lost or damaged during the move.

A&E Relocations is licensed and insured, and our experienced crew handles each item as if it were our own. In the rare case of damage, we respond as quickly as possible to resolve the issue. “We know the trust you place in us, and we take that seriously. In the rare case, something does go wrong, we work with your selected coverage to resolve claims promptly and fairly,” says Office Manager Kira McIntire.

Tradeshow moving costs can vary based on factors such as: 

  • Distance
  • Shipment size
  • Handling needs
  • Storage
  • Setup requirements
  • Any additional services

“Material handling fees—the cost of moving and storing exhibit materials—averaged $2.07 per pound, but prices fluctuate widely depending on location,” states Exhibit City News. At A&E Relocations, we provide transparent and customized pricing estimates with no hidden fees. 

Whether you need local delivery in Olympia or long-haul transport with multiple services included, we’ll provide a quote that accurately reflects your exact needs—nothing more, nothing less. “Every move is different. We’ll walk you through pricing so you understand exactly what you’re getting,” says Office Manager Kira McIntire.

Get started today by filling out our online form or calling us at (800) 496-8276.

Yes, we do. A&E Relocations works with both one-time exhibitors and companies with full-season event calendars. If you’re exhibiting at multiple shows throughout the year, we can partner with you for the long haul, offering consistent logistics, secure storage between events, and coordinated deliveries to each venue. “Whether you need tradeshow transportation for the entire year or just one or two individual shows, we’ll help you stay organized and on schedule from start to finish,” emphasizes Office Manager Kira McIntyre.

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